Project Accountant – Billing

Job Description:

  • Interpret approved contract terms and configure commercial terms in Sage and supporting working documents for accurate billing and revenue recognition
  • Establish and maintain client/project codes and related setup for assigned business units
  • Validate contract pricing and update fee structures as contract terms change
  • Execute client billing activities accurately and on schedule according to contract terms and internal policies
  • Prepare and issue client invoices with complete supporting documentation and coordinate internal review and approval
  • Maintain billing files and tracking to ensure billings do not exceed approved budgets or purchase orders
  • Recognize and record revenue and costs in the accounting system according to applicable policies
  • Monitor billings in progress, research discrepancies, and resolve or escalate issues
  • Partner with Program Management and clients on invoice questions, approvals, contract updates, billing, and revenue recognition
  • Identify contract scope or pricing changes requiring change orders and communicate implications
  • Address aged outstanding invoices, support dispute resolution, and provide documentation to accelerate payment
  • Maintain records of routine accounting transactions and ensure processes are documented, compliant, and controlled
  • Maintain organized supporting documentation aligned to audit and retention expectations
  • Collaborate across Finance and business teams to improve billing and reporting processes
  • Support finance-wide process improvement initiatives, ad hoc client requests, and internal/external audit support
  • Perform other duties as assigned

Requirements:

  • Bachelor's degree in accounting, finance, business administration, or a related field, or equivalent experience required
  • Strong working knowledge of Microsoft Office products
  • Prior experience in SAGE an asset
  • Less than 2 years of experience in billing support, contract administration, contract pricing, or a related field required
  • Working knowledge of contracts administration
  • Proficiency with Microsoft Excel, Word, and Outlook
  • Strong computer skills to operate effectively with company systems and programs
  • Basic knowledge of accounting practices and principles
  • Strong organizational skills and attention to detail
  • Strong analytical, problem-solving, and decision-making skills
  • Ability to communicate effectively orally and in writing
  • Ability to collaborate with different business partners and clients
  • Ability to work well in a team environment
  • Ability to perform tasks with high accuracy and thoroughness
  • Ability to implement processes resulting in satisfactory audit practices

Benefits:

  • Medical, dental, and vision care
  • Backup dependent care
  • Adoption assistance
  • Infertility coverage
  • Family building support
  • Behavioral health solutions
  • Paid parental leave
  • Paid caregiver leave
  • Training programs
  • Professional development resources
  • Mentorship programs
  • Employee resource groups
  • Volunteer activities
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