Title: Program Coordinator

Location: Quebec, Remote

Job Description:

Our Nova Scotia-based client, a nationally recognized not-for-profit organization, is seeking a Program Coordinator to join their team. This is an exciting opportunity for an organized, detail-oriented professional with experience in grants administration, stakeholder engagement, and program coordination.

Working remotely, with a preference for candidates based in Quebec, you will support the delivery of community funding initiatives by coordinating grant administration, supporting applicants and funding recipients, and providing operational assistance to the Community Impact team.

Key Responsibilities for the Job:

• Serve as the primary point of contact for grant applicants, providing guidance throughout the application process and maintaining regular communication


• Coordinate the full grant administration cycle, including outreach, application intake, review coordination, and close-out


• Organize and facilitate the grant review process by coordinating review committees, scheduling meetings, and compiling reviewer feedback


• Collaborate with internal program and finance teams to ensure grant data accuracy, compliance with funding guidelines, and timely processing of program activities


• Coordinate and support virtual and occasional onsite monitoring activities with funding recipients across Canada


• Track recipient progress against funding agreements and project deliverables, identifying potential risks or concerns


• Provide day-to-day administrative support to the Community Impact team, including scheduling meetings, preparing agendas, maintaining filing systems, and updating departmental resources


• Assist with budget tracking, invoice processing, and other administrative tasks to support efficient program operations

Experience & Attributes for Success:

• 2 - 3 years of experience in program coordination, grants administration, project administration, or other related role


• Experience supporting grant programs, funding initiatives, or community-based programs is considered an asset


• Proficiency with Microsoft Office Suite and virtual collaboration tools


• Highly organized and detail-oriented


• Proactive, resourceful, and adaptable


• Skilled at building positive relationships with internal and external stakeholders


• Passionate about supporting community-focused initiatives


• Able to manage confidential information with professionalism and discretion

If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.