Job Description

RESEARCH INSTITUTE OF THE MUHC The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary

Department / Research Program: Child Health and Human Development (CHHD) Program The BRIGHT Coaching Study is seeking a highly organized and proactive Multicenter Research Assistant to support the implementation of a complex, multi-site clinical research program.

Under the direction of the Project Leads and the Nominated Principal Investigator (PI), the incumbent will play a critical role in supporting, facilitating, and coordinating the day-to-day activities of this multi-center study conducted across four provinces in Canada.

The BRIGHT Coaching Study is a national initiative focused on improving outcomes for children with neurodevelopmental disabilities through collaborative, community-engaged research and innovative coaching approaches.

This is a one-year maternity leave replacement position.

Knowledge of English is required due to the nature of the duties, including coordinating pan-Canadian research activities and communicating with English-speaking teams, partners, and participants.

General Duties

Project Coordination and Operations

• Oversee the daily coordination and implementation of research project activities across multiple sites.
• Support engagement and collaboration among study team members, including students, clinicians, and parent advisors.
• Coordinate and manage meetings at both full-team and sub-group levels, including scheduling across multiple time zones, preparing agendas, and recording/disseminating minutes and action items.
• Maintain study timelines and proactively monitor progress against key milestones.

Regulatory and Compliance

• Coordinate with Project Leads and research staff to ensure study activities adhere to all applicable federal, institutional, and funding agency regulations, policies, and procedures.
• Prepare and submit Research Ethics Board (REB) applications, amendments, and annual reports, and ensure ongoing regulatory compliance.
• Maintain accurate and well-organized study documentation in accordance with RI-MUHC and institutional policies.

Stakeholder Engagement and Communication

• Build and maintain strong relationships with community partners, collaborators, and potential implementation sites.
• Act as a primary point of contact for inquiries, proactively triaging and resolving issues.
• Maintain effective and ongoing communication with REBs, funders, research participants, Project Leads, and study team members.

Study Implementation and Participant Coordination

• Support the development and implementation of recruitment strategies aligned with REB approvals.
• Conduct or support the informed consent process, including discussions with participants and
• responding to study-related questions.
• Screen participants for eligibility based on protocol inclusion/exclusion criteria, documenting all screening outcomes.
• Coordinate participant scheduling, including assessments, interventions, and group sessions.
• Collect and manage study data in accordance with study protocols.

Study Materials and Documentation

• Review and understand study protocols and assist in the preparation of study materials, including informed consent forms, case report forms, and tracking logs.
• Establish and maintain organized study files, including source documentation and regulatory binders.
• Ensure secure storage and retention of study documents in compliance with institutional requirements.

Financial and Administrative Oversight

• Assist with budget management, tracking, and reporting.
• Work with Project Leads to ensure compliance with all terms and conditions of the funding award.
• Support study feasibility assessments and operational planning as requested.

Team Support and Capacity Building

• Provide training, guidance, and tools to study team members to support consistent and high-quality study implementation.
• Contribute to problem-solving and continuous improvement of study processes.

Reporting and Deliverables

• Assist in the preparation and submission of timely and accurate progress and annual reports to funders.
• Support knowledge translation and dissemination activities as needed.

Standards of performance

• B