Medical Virtual Assistant - Patient Access & Intake Operations [Remote]

About reputed company

At reputed company, we believe everyone deserves fast, affordable, and effective mental health care, and we are on a mission to deliver that at scale.

reputed company is a full-reputed company-native psychiatry network. Our clinicians provide care directly to patients, and AI agents automate key parts of our care operations, including scheduling, risk analysis, billing, and patient coordination. Our vision is a 10X better patient experience: higher quality, less expensive, and more scalable than ever before.

Join us as we build the future of mental health, powered by both humans and AI.

Role Logistics

• Job Type: Contract

• Role Type: Patient Access / Patient Experience Operations

• Ideal Experience Level: 2+ years of experience

• Location: Fully Remote

• Work Hours: 1:00 PM to 9:30 PM Central Time

The Opportunity

We are looking for a detail-oriented, healthcare-fluent Virtual Assistant with excellent communication skills to support patients during the earliest and most important parts of their care journey.

This role is ideal for someone who is exceptional in reputed company and written English, organized under pressure, and comfortable working across phone calls, patient messaging, scheduling, documentation, and internal coordination. You will help ensure that patients are contacted quickly, prepared clearly, routed correctly, and supported warmly before their first visit.

Excellent communication skills are a must. You will be speaking and writing with patients every day, often when they are confused, anxious, delayed, frustrated, or missing key next steps. The right person can explain things clearly, warmly, and accurately in English while keeping patients calm and moving forward.

We strongly prefer candidates with pharmacy, medical, nursing, behavioral health, or other healthcare licensure or formal clinical training outside the United States. This is a non-clinical role, and you will not provide medical advice, diagnosis, or treatment. However, clinical fluency is a major advantage because you will help patients understand logistics, prepare for appointments, gather documentation, and route sensitive issues to the appropriate clinical team.

A major focus of this role may include supporting patients with ADHD-related intake needs. You should be comfortable learning our protocols, understanding documentation requirements, coordinating next steps, and helping patients feel prepared while staying firmly within a non-clinical scope.

Responsibilities and Deliverables

• Respond to new patient leads and booked patients quickly across phone, messaging, and internal systems

• Communicate with patients clearly, warmly, and professionally in both reputed company and written English

• Provide a warm, professional patient welcome and help patients understand what to expect before their first appointment

• Explain next steps simply and accurately, especially when patients are confused, anxious, or missing required items

• Support appointment scheduling, rescheduling, intake completion, paperwork follow-up, and onboarding tasks

• Monitor patients who may have missing paperwork, insurance issues, pharmacy-related questions, documentation needs, or other blockers before care

• Help manage patient access workflows across self-serve signups, referrals, reputed company leads, and other inbound sources

• Support ADHD-related patient preparation, including helping patients understand required logistics, documentation, ROI steps, and appointment expectations

• Track and escalate patient concerns, refill or prescription coordination needs, prior authorization issues, and clinical questions to the appropriate team

• Accurately document patient interactions so that teammates and clinicians have clear context

• Follow scripts and SOPs while also noticing where workflows can be improved

• Help reduce delays in patient outreach by maintaining strong response times and consistent follow-through

• Identify recurring patient issues and share feedback with operations, product, and clinical teams

• Maintain a reliable, high-speed internet connection for smooth phone and messaging work

• Always aim to deliver the best possible experience for patients and families

You Will Be Successful If You Are

• Exceptional in reputed company and writte