Legal Receptionist

About The Firm


Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.


Position Overview


The firm is seeking a professional, reliable, and personable Legal Receptionist to join their team for a 6-week contract . As the first point of contact for clients and visitors, this role is essential to maintaining the firm’s high standard of client service and smooth daily office flow. The ideal candidate will bring a polished demeanor, strong organizational skills, and the ability to step in seamlessly to support the office during this short-term coverage period.


Key Responsibilities


Front-of-House Excellence: Warmly greet clients, visitors, and deliveries, ensuring a welcoming and pristine reception and meeting room environment. Call Management: Efficiently manage a multi-line phone system, directing incoming calls and taking accurate, detailed messages for lawyers and staff. Mail & Courier Handling: Coordinate incoming and outgoing mail, couriers, and time-sensitive legal deliveries. Administrative Assistance: Provide light administrative support to legal clerks and assistants, including document scanning, filing, and basic data entry. Boardroom Management: Coordinate the scheduling of meeting rooms and assist with preparations for client meetings or internal events.


Core Competencies


Polished Professionalism: Serves as a great ambassador for the firm, maintaining a calm, friendly, and professional presence at the front desk. Reliability & Punctuality: Highly dependable with a strong work ethic to ensure smooth operations throughout the contract period. Effective Communication: Ability to communicate clearly, politely, and respectfully over the phone, via email, and in person. Adaptability: Quick learner capable of stepping into a fast-paced environment and hitting the ground running.


Qualifications


Minimum of 1–2 years of reception or front desk experience (experience in a law firm or professional services environment is considered a strong asset) Proven ability to operate multi-line telephone systems effectively Proficiency with Microsoft Office Suite (Outlook, Word, Excel) Immediate or flexible availability to complete a 6-week contract assignment


Why This Opportunity

Join a reputable mid-size firm with a warm, collaborative, and supportive culture Great short-term opportunity to gain experience within a premier law firm Collegial, modern work environment with a team that values teamwork and mutual respect
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