About the position

At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed. As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: As a Human Resources Administrator, you will play an important role in supporting the day-to-day operations of the Human Resources team while also providing administrative support for broader organizational initiatives. This is a varied, hands-on role that combines HR administration with opportunities to support organizational events, communications, and cross-functional projects. You will support employees throughout the employment lifecycle, from recruitment and onboarding through employment changes and offboarding, while contributing to a positive employee experience and the effective operation of the organization.

Responsibilities

• Coordinate employee lifecycle activities, including recruitment, onboarding, employment changes, and offboarding.
• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and general HR matters.
• Maintain accurate and confidential employee records in accordance with organizational policies and legislative requirements.
• Provide day-to-day administrative support to the HR team.
• Coordinate job postings and support recruitment administration across internal and external platforms.
• Prepare employment documentation, including offer letters and onboarding materials.
• Coordinate new-hire onboarding and orientation to support a smooth and welcoming employee experience.
• Track pre-employment requirements and onboarding documentation.
• Maintain accurate employee information within the HRIS and related systems.
• Administer employee group benefits, including enrollments, terminations, and changes, and respond to general benefits inquiries.
• Prepare and maintain HR reports and dashboards and track key employee milestones and employment-related deadlines.
• Monitor and respond to HR service requests and provide administrative support for HR initiatives and projects.
• Support the planning and coordination of virtual and in-person organizational events and initiatives.
• Assist with maintaining and updating website and social media content, including event information, program updates, announcements, and other organizational communications.
• Provide administrative and coordination support for cross-functional projects and organizational initiatives as required.

Requirements

• Post-secondary diploma or degree in Human Resources or a related field.
• 1 to 2 years of HR administrative experience, with exposure to recruitment, onboarding, employee records, benefits, or other employee lifecycle activities.
• Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work effectively with employees and leaders at all levels of the organization.
• Strong attention to detail and a commitment to accuracy, particularly when working with employee records, documentation, and HR data.
• Sound judgment, discretion, and diplomacy, with the ability to handle confidential and sensitive information appropriately.
• Ability to work independently, take initiative, and collaborate effectively as part of a team.
• Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and Teams, with the ability to learn new systems and databases.

Nice-to-haves

• Experience working in a unionized environment.
• Experience administering employee benefits, including familiarity with Desjardins.
• Experience using HRIS, recruitment, or HR service-management systems.
• As an additional asset, experience updating website content and organizational social media platforms.

Benefits

• Start with three weeks of paid vacation
• paid sick time
• personal wellness days
• family-related leave
• corporate discounts