Finance Manager, Ecommerce Agency

Job Description:

  • Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date
  • Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies
  • Prepare and send client invoices on time and follow up until payment is received
  • Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy
  • Manage payment follow-ups across all outstanding invoices
  • Monitor and manage financial inboxes, triaging emails and responding or escalating as needed
  • Track incoming and outgoing payments and flag anomalies to leadership
  • Maintain clean, organised records inside Xero and supporting tools such as Airtable, ClickUp, and Notion
  • Coordinate with Customer Success and Talent Acquisition to align billing with active placements and contracts
  • Produce weekly financial snapshots and summary reports for internal review
  • Proactively flag cash flow risks, overdue accounts, and irregularities

Requirements:

  • Strong written and spoken English — professional communication across all channels
  • Proven experience working with Xero (non-negotiable)
  • Obsessive attention to detail — numbers must balance, always
  • Experience managing invoicing workflows, accounts receivable, and financial reconciliation
  • Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy
  • Highly organised with strong inbox and task management habits
  • Discreet and trustworthy when handling sensitive financial information
  • Comfortable working remotely in a fast-paced, lean team environment
  • Available during European business hours (CET)
  • Background in finance, accounting, bookkeeping, or a related field is a strong plus

Benefits:

  • Fully remote position
  • Work with fast-growing DTC and eCommerce brands
  • Structured systems and workflows
  • Opportunity to grow within the company as the team expands
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