Executive Assistant to the Founder and Executive Director (Honorarium Provided) (Remote)
About the job
Volunteer Opportunity- Executive Assistant to the Founder & Executive Director (Honorarium Provided) (Remote)Organization: X Helping Hands Association
Location: Remote (applicants must be physically present in Canada; applications welcome from anywhere in the country; residing in Nova Scotia would be an asset)
Duration: 6 months (Volunteer Position with an honorarium paid at the end of the term)
Start Date: September 1, 2026
Application Deadline: August 13, 2026, 7pm EST
About X Helping Hands Association
X Helping Hands Association is a federally incorporated nonprofit organization rooted in Antigonish, Nova Scotia since 2022, and now active across the province. We support newcomers, racialized individuals, and diverse community members through storytelling, free skill-sharing, community engagement, and leadership opportunities.
Our mission is to build more welcoming, inclusive, and connected communities by creating spaces where people can learn from one another and make meaningful connections.
About the Opportunity
We're looking for one reliable and detail-oriented Executive Assistant to support the Founder & Executive Director.This role is ideal for a university or college student looking to gain hands-on experience in nonprofit leadership and administration. You'll work closely with the Executive Director, helping manage day-to-day communications, meetings, and follow-ups so that important tasks and decisions stay on track and move forward smoothly.
Executive Assistant to the Founder & Executive Director
Time commitment: Approx. 4–5 hours per week
Responsibilities Include
- Attending select meetings and taking notes, including action items and points for follow-up
- Drafting and sending emails on behalf of the Executive Director, as directed
- Assisting with scheduling and booking appointments
- Conveying updates, decisions, or instructions from the Executive Director to other departments/teams when she is unavailable
- Helping track outstanding tasks and following up with relevant people
- Maintaining confidentiality on all internal and organizational matters
- Supporting general administrative needs as they arise
- Has basic organizational or administrative experience (university/college-level experience is sufficient- we're happy to train the right person)
- Is highly reliable, punctual, and detail-oriented
- Can maintain strict confidentiality regarding internal discussions and decisions
- Has strong written communication skills for professional email correspondence
- Is comfortable taking initiative and following up independently
- Is passionate about community engagement and nonprofit work
- Direct mentorship from the Founder & Executive Director
- Leadership and administrative experience within a growing nonprofit
- Professional reference
- Certificate of completion
- Volunteer hours
- Networking opportunities
- Free admission to X Helping Hands events (with meals, travel, accommodation, and event activities covered where applicable)
- Recognition on our social media
- Honorarium upon successful completion
How to Apply
Please do not send a résumé.Instead, send us a short cover letter (approximately one page) telling us:
- Why you're interested in this role
- Any relevant organizational or administrative experience
- What you hope to contribute to X Helping Hands
Learn More
Website:Instagram: @xhelpinghandscanada
Facebook: X Helping Hands CanadaThank you for your interest. We look forward to connecting with you.
