Document Control Clerk

About the position

The Document Control Clerk will be responsible for managing, maintaining, and distributing project documentation for a large-scale natural gas pipeline construction project. This role ensures that all technical, quality, and project-related documents are accurately controlled, traceable, and compliant with project and regulatory requirements.

Responsibilities

  • Set up, maintain, and manage document control processes in accordance with project standards
  • Upload, track, distribute, and archive documents using EDMS systems, primarily Procore
  • Ensure all drawings, specifications, RFIs, submittals, and correspondence are current and properly version-controlled
  • Coordinate document workflows between engineering, construction, quality, safety, and project management teams
  • Monitor document status, revisions, approvals, and transmittals
  • Generate document control logs, reports, and trackers as required
  • Perform quality checks to ensure document accuracy, completeness, and compliance
  • Maintain confidentiality and integrity of project documentation
  • Support audits and regulatory reviews by ensuring proper document traceability
  • Assist project teams with EDMS usage and document retrieval when needed

Requirements

  • 2–3 years of experience in a document control role, preferably within pipeline, construction, or industrial projects
  • Intermediate hands-on experience with Electronic Document Management Systems (EDMS)
  • Procore experience is preferred (intermediate level or higher)
  • Strong understanding of document numbering, revision control, and approval workflows
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Excellent organizational skills and strong attention to detail
  • Ability to manage high document volumes in a fast-paced project environment

Nice-to-haves

  • Experience on natural gas, oil & gas, or pipeline projects
  • Familiarity with Alberta-based construction or regulatory documentation standards
  • Exposure to engineering and construction drawings (IFC, shop drawings, as-builts)
  • Procore, SharePoint, or other EDMS experience is an asset

Benefits

  • 100% covered health and dental benefits for you and your dependents (including paramedical services)
  • Health spending account
  • RRSP option with company matching
  • Annual learning and development budget
  • Access to a range of online learning tools, and support for career development and growth
  • Coverage of one professional membership or license fee per year, if directly related to your role
  • Vacation, flex and sick days
  • A flexible, hybrid work approach
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