Clio Expert + Tech-Savvy Executive Admin for PNW Personal Injury Law Firm

About Us

We are a family-owned personal injury law firm in the Pacific Northwest with a trial-focused practice. We use Clio Manage and Clio Grow as our core platform. The foundation is in place matters, intake forms, and integrations with Gmail, Dropbox, and Google Calendar are live but we're only using a fraction of what Clio can do. Our caseload is growing, so we're looking to get started with the right person quickly.

The Role

This is a hybrid role: part Clio consultant, part executive admin. You'll help us get full value from Clio, then help run the operational systems you build.

Clio & Automation (primary focus)

Audit our current Clio Manage + Clio Grow setup and identify what we're missing

Build and optimize workflows: lead pipeline, intake, conversion to matters, tasks, calendaring, document management, and billing

Set up automated workflows (Zapier is partially configured triggers for review requests and lead notifications)

Advise on how AI tools can connect with or enhance our Clio workflows

Provide live training and support to our staff help the team build daily habits in the system

Executive Admin & Operations (secondary focus)

Act as an operational right hand: keep the lead attorney organized, informed, and on task

Establish systems for task tracking, follow-ups, and recurring workflows

Help us optimize and connect the rest of our tech stack: Google Workspace, Microsoft 365, Adobe, and LexisNexis

You're a Great Fit If You

Have hands-on experience administering Clio Manage AND Clio Grow (not just using it as a timekeeper)

Have built automations with Zapier or similar tools

Understand how AI tools (Claude, ChatGPT, etc.) can be applied to law firm workflows with sound judgment on client confidentiality

Have executive assistant or operations experience you create systems, not just complete tasks

Communicate clearly, document what you build, and can train non-technical staff live

Bonus: experience with personal injury or plaintiff-side firms

Terms

Fully remote

$30/hour

Minimum 15 hours/week, with more hours available for the right person as the role expands into our broader tech stack

West coast (Pacific time) hours strongly preferred this role includes live training and real-time support for our team. Other time zones considered if you can reliably overlap Pacific business hours.

Signed NDA and contractor agreement required before starting

Long-term engagement we want someone who grows with us

We're ready to move fast: interviews within days of applying, immediate start for the right candidate

To Apply

Please include:

A brief description of a Clio setup or automation you've built (what problem it solved and the result)

Your experience with Zapier or other automation tools

Your time zone and the Pacific-time hours you can commit to

Start your proposal with the word "Gavel" so we know you read the full post

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