Bookkeeper and Administrative Assistant for a Construction Company in Canada (Home Based Part Time)

Bookkeeping

  • Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills
  • Reconcile bank and credit card accounts monthly
  • Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval
  • Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments
  • Code expenses to the correct job/project so job costing stays accurate
  • Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review

Administrative

  • Manage the owner's inbox and calendar, and flag priority items
  • Maintain organized digital files for contracts, permits, invoices, and project documents
  • Handle vendor and client correspondence, and answer routine inquiries
  • Do data entry, document preparation, and other ad hoc administrative tasks
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