Bookkeeper/Administrative Assistant

Full-Cycle Bookkeeper

About the Role

Reporting to the Controller, the Full-Cycle Bookkeeper owns the day-to-day accounting cycle for a multi-entity consumer goods business. This is a hands-on role for someone who can run the books independently through to trial balance and works well with a small, collaborative team.

Responsibilities

Accounts Payable & Receivable

  • Process the full AP cycle: invoice entry, coding, approval routing, and payment runs
  • Manage AR including invoicing, collections follow-up, and application of receipts
  • Coordinate with vendors and customers to resolve billing and payment discrepancies
  • Maintain vendor and customer master records

Reconciliation & General Ledger

  • Perform daily reconciliation of bank and credit card accounts, resolving discrepancies promptly
  • Reconcile balance sheet accounts on a monthly basis
  • Prepare and post routine journal entries
  • Maintain accurate and complete general ledger records

Payroll

  • Process bi-weekly payroll end-to-end, ensuring compliance with Ontario ESA and CRA requirements
  • Prepare and submit payroll remittances
  • Issue Records of Employment and prepare annual T4s
  • Maintain employee payroll records and process changes

Compliance & Reporting

  • Prepare monthly HST/GST filings
  • Close the books to trial balance on a monthly basis and provide supporting schedules to the Accountant
  • Assist with year-end file preparation and provide documentation to external auditors
  • Maintain organized, retrievable financial records and documentation

Collaboration

  • Work with the admin and sales teams to resolve order, invoicing, and customer account issues
  • Identify and suggest improvements to existing accounting processes

Qualifications

Required

  • Minimum 3 years of full-cycle bookkeeping experience
  • Proficiency with QuickBooks Online
  • Excellent communication skills
  • Demonstrated payroll processing experience, including CRA remittances and T4 preparation
  • Working knowledge of HST/GST filing requirements
  • Strong Excel skills (VLOOKUP, pivot tables)
  • Proficiency with Microsoft Word and Outlook
  • Highly organized and detail-oriented, with the ability to prioritize across competing deadlines
  • Able to work independently while collaborating effectively with a small team

Preferred

  • College diploma or certificate in accounting, business, or a related field
  • Exposure to e-commerce operations
  • Experience supporting a multi-entity environment

Employment Details

  • Job type: Full-time, permanent
  • Schedule: Monday to Friday,
  • Location: Yonge/Sheppard. This is a full-time in-person role
  • Language: English required
  • Benefits: Extended health care, dental care, life insurance, on-site parking

Compensation: $65,000 – $70,000

Pay: $65,000.00-$70,000.00 per year

Ability to commute/relocate:

  • Toronto, ON M2N 1M2: reliably commute or plan to relocate before starting work (preferred)

Experience:

  • QuickBooks: 2 years (required)
  • Bank reconciliation: 2 years (required)

Work Location: In person

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