B2B HubSpot Coordinator

We’re hiring a B2B HubSpot Coordinator to build and run the technical engine behind outbound and pipeline generation. This role is highly execution-focused: you will build prospect lists, implement and administer HubSpot instances, maintain deliverability infrastructure (SPF/DKIM/DMARC), build automations, and continuously optimize performance based on data. If you enjoy solving operational problems, building clean systems, and improving results through structured iteration, you’ll do well here. ### Core Responsibilities 1) **List Building, Data Operations & Targeting** - Build and maintain high-quality prospect lists using tools like Apollo, Clay, and other data sources. - Clean, dedupe, validate, and format lead data for outreach and CRM imports. - Enrich contacts/companies with required fields (titles, seniority, industry, employee count, location, domain, etc.). - Apply suppression rules to avoid duplicates, existing customers, bad-fit accounts, and deliverability risks. 2) **HubSpot Implementation & CRM Administration** - Set up and manage HubSpot CRM structure: Pipelines, stages, lifecycle logic, properties, views, and object structure (contacts/companies/deals). - Build and configure dashboards and reports. - Configure automations using HubSpot workflows: Lead routing, task creation, SLAs, status updates, deal creation rules, follow-up logic, and internal notifications. - Ensure clean data mapping between outbound tools and HubSpot: Imports, field mapping, naming conventions, and standardization. - Maintain CRM hygiene and operational consistency (data quality, dedupe rules, process adherence). 3) **Deliverability & Email Infrastructure** - Set up and maintain outbound email infrastructure: Sending domains, inboxes, warm-up, DNS records (SPF, DKIM, DMARC). - Troubleshoot issues fast and implement remediation (list cleanup, domain changes, throttling, copy adjustments). 4) **Analytics, Reporting & Continuous Improvement** - Track performance and operational KPIs: deliverability, reply rates, positive reply rates, meeting rates, and conversion into pipeline stages. - Analyze results weekly and implement structured improvements (targeting, messaging, sequencing, volume, routing). - Maintain documentation: SOPs, checklists, configuration notes, and repeatable playbooks. ### What We’re Looking For **Must-Have Technical Skills** - Strong HubSpot experience (setup/admin mindset): pipelines, properties, workflows/automation, imports, reporting basics. - Experience with HubSpot integrations (email tools, calling tools, enrichment tools). - Hands-on experience with outbound tooling such as Apollo, Clay, Instantly / Smartlead / similar. - Solid deliverability fundamentals: SPF / DKIM / DMARC, domain warm-up, sending best practices. - Strong spreadsheet ability (Sheets/Excel): cleaning, transformation, QA, dedupe logic. - Comfort working across multiple tools and keeping systems clean and aligned. **Must-Have Traits** - HubSpot Certifications: Must be HubSpot certified or have 2+ years of experience implementing HubSpot. - Technical and detail-driven: you don’t ship broken variables or messy CRM data. - Process-oriented: you build repeatable systems, not one-off fixes. - Self-managed: you can run multiple implementations/campaigns without constant supervision. - Clear communicator: you can explain what changed, why, and what happens next. **Nice-To-Have** - Experience building SOPs and standard operating templates for scale. - Familiarity with B2B lead gen agencies or multi-client environments. ### Additional Details - **Location**: Remote - **Originally posted on**: Himalayas

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...