Administrative Clerk, Full Time

Administrative & Operations Support Associate

Hourly Position

How you will make an impact:

You will support the day-to-day operation by providing administrative, Health & Safety, financial-data, catering, and event support. You will work closely with managers and operational teams to maintain accurate records, follow up on required actions, and help ensure operational and client requirements are completed on time.

As an Administrative & Operations Support Associate, you will:

  • Support Health & Safety audits, inspections, documentation, and follow-up activities
  • Assist with the implementation and tracking of Health & Safety training
  • Maintain and update Health & Safety records, forms, training documents, and compliance files
  • Follow up with managers and team members on outstanding Health & Safety action items
  • Maintain accurate information in Catrt trax, including updates, follow-ups, and tracking of required actions
  • Compile, organize, update, and enter operational and numerical data into Excel spreadsheets, databases, and client reporting tools
  • Support managers with updating financial tracking sheets, client data, reports, and operational information
  • Assist management with general administrative duties, document preparation, filing, and record keeping
  • Support catering operations, including administrative coordination and preparation for catering functions
  • Assist with the planning, coordination, setup, and execution of events, including large-scale events
  • Help prepare operational materials, presentations, reports, signage, and other documents as required
  • Coordinate information and communication between managers, departments, and operational teams
  • Maintain confidential files and records in an organized and accessible manner
  • Support additional operational priorities and client requests as required

About you:

  • Previous administrative or operations-support experience
  • Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Strong Excel and data-entry skills with excellent attention to detail
  • Experience with Health & Safety documentation, training, audits, or compliance tracking is an asset
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • Ability to manage multiple priorities and follow up on outstanding tasks
  • Comfortable working in a fast-paced operational environment
  • Strong attention to detail and ability to maintain accurate records
  • Able to work collaboratively with managers, frontline associates, and clients
  • Flexible and willing to provide hands-on support during catering functions and special events
Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...