<p><strong>Employment Terms:</strong> Full Time, Permanent</p><p><strong>Start date:</strong> September 2026</p><p>We are looking for an enthusiastic, curious, and adaptable Administrative Assistant to provide high-level administrative, coordination, and operational support to the Vice-Principals of Finance and Operations to ensure effective governance, risk management, and execution of strategic and operational priorities across the College.</p><p><strong>Key Responsibilities and Tasks</strong></p><p><strong>Governance & Executive Coordination</strong></p><ul><li>Coordinate Board, Committee, and governance meetings including proactive scheduling, timely materials preparation and distribution including  agendas, minutes, and follow-ups;</li><li>Support audit cycles, financial reporting timelines, and governance documentation;</li><li>Maintain a centralized tracking of action items and ensure timely completion of deliverables.</li></ul><p><strong>Finance & Operations Administration (College and Foundation)</strong></p><ul><li>Support financial processes including procurement coordination, documentation, and contract administration;</li><li>Coordinate workflows related to audits, financial assistance processes, and reporting cycles;</li><li>Assist in maintaining financial records, reports, and documentation integrity;</li><li>Support capital projects and facilities operations through scheduling, vendor coordination, and documentation;</li><li>Supported college and foundation administrative activities by coordinating document collection, statement retrieval, portal access, fund manager communications, and maintaining tracking sheets for capital calls, distributions, reports, and other investment-related documentation.</li></ul><p><strong>Systems, Process & Data Coordination</strong></p><ul><li>Assist with financial systems modernization and data integrity;</li><li>Support process mapping and workflow optimization initiatives;</li><li>Support implementation and adoption of new tools, templates, and workflows;</li><li>Maintain organized digital filing systems and documentation standards;</li><li>Generate reports and dashboards to support decision-making.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Triage incoming requests and communications, ensuring alignment with priorities;</li><li>Provide proactive calendar, meeting, and correspondence support to Vice-Principals;</li><li>Draft communications, reports, and presentations;</li><li>Manage competing priorities and anticipate administrative needs.</li></ul><p><strong>Other Duties</strong></p><ul><li>Support cross-functional initiatives and peak periods across departments;</li><li>Contribute to continuous improvement and operational excellence initiatives;</li><li>Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay).</li></ul><p><strong>Job Requirements</strong></p><p><strong>Experience, Knowledge and Competencies: </strong></p><ul><li>Post-secondary education in business administration, finance, or related field required;</li><li>5-7 years of progressive administrative or coordination experience, preferably in finance and/or operations; </li><li>Strong understanding of administrative processes, governance, or financial environments;</li><li>Advanced proficiency with Google Workspace (Docs, Sheets, Drive, Gmail) or comparable administrative environment;</li><li>Proven experience supporting senior leaders in complex organizations;</li><li>Demonstrated experience coordinating multiple projects and priorities simultaneously;</li><li>Demonstrated experience working with data, reporting, and systems;</li><li>Experience using AI tools to enhance productivity, identify efficiencies, and support workflow optimization, including interest or experience in managing AI agents and ensuring ethical use an asset; </li><li>Experience in educational or non-profit environments an asset</li><li>Exposure to financial systems and reporting tools, strong asset </li><li>Experience with process improvement or systems implementation is an asset;</li><li>Strong organizational and analytical skills with attention to detail;</li><li>Excellent written and verbal communication skills.</li></ul><p><strong>What We Offer </strong></p><p>At UCC, we believe in supporting the whole person. We offer a highly competitive total rewards package designed to support your professional growth, personal well-being, and every stage of your life journey:</p><ul><li><strong>Comprehensive Health & Life-Stage Support:</strong> Robust medical, dental, and vision coverage, health care and lifestyle spending accounts, and dedicated support for various life stages—including a progressive menopause policy, hormonal health supports, and 24/7 access to our Employee & Family Assistance Program (EFAP).</li><li><strong>Generous Time Off & Balance:</strong> Enjoy additional paid time off during school-calendar breaks (including winter holiday, midterm breaks, and March Break), generous vacation allotment, paid volunteer time, and the unique opportunity for self-funded sabbaticals.</li><li><strong>Financial Security:</strong> Competitive salary ranges, a generous UCC-matched RRP program for staff, OTP pension for teachers, and parental leave top-ups. </li><li><strong>Unparalleled Professional Growth:</strong> Robust funding for external workshops, conferences, and networking, alongside access to UCC’s custom leadership development program and visiting global experts.</li><li><strong>A Vibrant, Pluralistic Community:</strong> Access to employee-resource groups, cultural celebrations, multi-faith spaces, and collaborative book clubs focused on equity and anti-oppression.</li><li><strong>Beautiful Campus Amenities:</strong> Work on a stunning midtown Toronto campus with free parking, and enjoy employee access to exceptional libraries, green spaces, and state-of-the-art athletic facilities (including fitness rooms, an indoor pool, and tennis/pickleball courts).</li></ul><p><strong>About UCC</strong></p><p>Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.</p><p>The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being.  Among its strategic goals is UCC’s ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.</p><p>UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, Indigenous Peoples, persons with disabilities, 2SLGBTQIA+ and historically marginalized persons.  UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives.</p><p>This position is an existing vacancy. Compensation is based on qualifications and  experience. The range for the position is $66,746-87,604.</p><p>Please apply on <a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1128f898-65af-4eaa-a381-3be480a88734&ccId=19000101_000001&lang=en_CA" target="_blank">ADP</a><em>. We thank all candidates in advance; however, we will contact only those selected for an interview.</em>​ If contacted for an interview, please advise us if you require any accommodations. Artificial intelligence tools may be used at certain stages of the recruitment and selection process. As a condition of employment, a current Vulnerable Sector Screening Police Record Check is  required.</p><p>To learn more about UCC, please visit <a href="http://ucc.on.ca/" target="_blank">ucc.on.ca</a> and <a href="https://careers.ucc.on.ca/" target="_blank">https://careers.ucc.on.ca/</a></p>