Accounting Clerk

We are a not-for-profit organization located in Langley, looking for a self-motivated experienced Accounting Clerk for a full-time, office-based position.

This position supports the accounting activities of five related companies operating within the same enterprise resource planning (ERP) system. The successful candidate will be highly organized, detail-oriented, accurate, and comfortable working in a multi-entity accounting environment that requires sustained focus. The Accounting Clerk will also support the Guarantee Administrative Assistant Accounting Clerk Responsibilities.

Accounts Payable and Vendor Administration

· Download electronic invoices received through online portals and email and save copies to the appropriate server location.

· Enter approximately 350 accounts payable invoices each month, including invoices with intercompany allocations.

· Match invoices to purchase orders.

· Update the purchase order tracking ledger and follow up on discrepancies.

· Create and maintain vendor accounts.

· Prepare electronic funds transfer and cheque payments, primarily for apprentice bursaries.

Accounts Receivable and Cash Receipts

· Create accounts receivable invoices, with approximately 10 invoices issued each month.

· Prepare and distribute customer statements.

· Follow up with customers regarding overdue invoices, with approximately 50 accounts reviewed each month.

· Prepare bank deposits and record cash receipts.

· Process credit card refunds and payments as required.

· Create and maintain customer accounts.

Reconciliations and Accounting Records

· Reconcile online sales and Bambora payments to Bank of Montreal records.

· Maintain the accuracy of the prepaid expense and deferred revenue modules. Related accounting entries are processed automatically through the ERP system.

· Maintain the capital asset workbook, which includes approximately 30 transactions annually.

· Maintain petty cash and prepaid Visa balances.

Tax Filings and Donation Receipts

· Prepare Goods and Services Tax and Provincial Sales Tax filings, totaling approximately 34 returns annually.

· Prepare donation receipts for donated shop supplies, with fewer than 20 receipts issued annually.

Annual Audit and Inventory Support

· Retain copies of capital asset and prepaid expense invoices throughout the year.

· Assist with gathering supporting documentation requested by the auditors.

· Assist with inventory counts for the shop and promo items.

General Administrative Duties

· Process incoming and outgoing mail each business day.

· Complete other projects and accounting-related duties as assigned.

Guarantee Administrative Assistant Responsibilities

The Accounting Clerk will support the following Guarantee Administrative Assistant responsibilities by:

· Enter assignment information into Microsoft Dynamics Customer Relationship Management (CRM).

· Enter abbreviated list of assignment information into Acumatica ERP (ongoing task)

· Maintain correspondence with members and observers.

· Create final invoices in CRM and record the status of final observations.

· Generate guarantee certificates.

· Enter performance review statuses in CRM.

· Enter performance review invoices into a template that generates accounts payable invoices for transfer to the ERP system (ongoing task).

· Guarantee file management in SharePoint.

Qualifications and Experience

· Three to five years of bookkeeping experience.

· Advanced Microsoft Excel skills.

· Experience supporting multiple related entities, including intercompany transactions and allocations.

· The ability to work independently and under direction.

· The ability to follow established instructions, procedures, and deadlines.

· Strong analytical and critical-thinking skills.

· A high degree of organization, accuracy, and attention to detail.

· Strong written and verbal communication skills – strong English language use.

· The initiative and self-motivation required to identify and complete necessary work.

· The ability to learn new software and business systems efficiently.

***Competitive compensation, Health Benefits, RRSP matching

The Search Committee will begin considering potential candidates immediately and will continue until the role is successfully filled. Applications, including resume along with a brief cover letter outlining reasons for interest in the position and desired compensation should be submitted electronically to lisa@searchwest.ca

Only those candidates currently eligible to work in Canada will be considered.

Pay: $62,000.00-$67,000.00 per year

Benefits:

  • Dental care
  • On-site parking
  • RRSP match

Application question(s):

  • Are you located within a 30 minute commute to Langley?

Experience:

  • bookkeeping: 3 years (required)

Language:

  • strong english (required)

Location:

  • Langley, BC V1M 3E8 (preferred)

Work Location: In person

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